Privacy Policy

Privacy Policy

The Seat of the Soul Institute (Institute) is committed to protecting the privacy and security of the users of our Website. The Institute takes privacy and data protection issues seriously. We have designed this Privacy Policy to explain to you how we protect your personal information, and about what choices you have concerning our use of such information. Please read this policy carefully. As Institute services evolve, we may revise this Privacy Policy, so please check back frequently.

Contact Us About Privacy

If you have any questions or concerns about our Privacy Policy, please send an email to or contact us at:

Privacy Policy
seatofthesoul.com
PO Box 3310
Ashland, Oregon 97520
(541) 482-1515
info@seatofthesoul.com

Scope of this Privacy Policy

This Privacy Policy covers the Institute’s treatment of personally identifiable information collected from individuals (hereafterusersoryou“) who use and access Seatofthesoul.com. This Policy does not apply to the practices of companies that the Institute does not own or control, or to people that the Institute does not employ or manage.

Please remember that if you access a third-party site from a link on an Institute website, any information you reveal on that site is not subject to this Privacy Policy. You should be aware when your visit takes you to another site and consult the privacy policies of each site you visit.

Information Collection

Users who provide personally identifiable information (any information by which user may be identified, such as name, physical address, email address, and telephone number) while participating on Seatofthesoul.com are providing this information to the Seat of the Soul Institute (“Institute“), an organization founded by Gary Zukav and Linda Francis that sponsors public outreach. User understands that future communications will be received from the Institute.

Use of Personally Identifiable Information

We may request personally identifiable information from you in connection with your use of, or participation in, Institute websites. In these cases, we will collect personally identifiable information from you only if you voluntarily submit such information to us.

Examples of this personally identifiable information are:

  • Name
  • Postal Address
  • Email Address
  • Business or company name and address
  • Phone Number
  • Occupation
  • Credit Card Information
  • IP Addresses

The Institute will not sell, share, or rent this information to others in ways other than those outlined in this statement. Information that identifies a specific individual will not be disclosed to others without the user’s permission, unless necessary to provide services that the user has requested, or as required by legal requests as noted in the section “Information Sharing and Disclosure.”

Personally identifiable information is used for specific purposes, such as:

  • To respond to requests for information
  • To fulfill user orders of products and services
  • To process registrations for events or other activities
  • To provide user information on events, products and services, or other news that we think might be of interest to the user

If you do provide us with personal information for any of these activities:

  • We will use it to conduct the activity.
  • We will use cookie technology (discussed in detail below) to enhance your experience of these activities, including to remember your preferences, customize the content that you see, or authenticate your access to your personal information.

In the event your personally identifiable information is requested as part of other programs and site interactivity, such personally identifiable information will be added to your registration information.

We may contact you to confirm your registration and about your account status, and regarding changes to the Institute’s Terms of Use Agreement and this Privacy Policy.

Your signing up on one of our websites, checking the opt-in box, and providing your email address is providing your permission to send you information; however, you will always be provided the ability to “opt-out” (unsubscribe) at any time, even after you have provided personal information, by the procedures set forth on the emails we send to you or by contacting the Institute directly (unsubscribe@seatofthesoul.com or see contact information above). Please note that under certain circumstances, if you choose to opt-out, you may not be eligible for certain benefits for which a name, email address, telephone number, or other personally identifiable information is needed.

Non-Personally Identifiable Information

We also collect non-personally identifiable information through the use of “cookies” and IP address tracking (“Log Files”).

Cookies

A “cookie” is an element of data that a website can send to your browser, which may then be stored on your system. Cookies are pieces of code that are stored on our system that allow us to recognize you and help to optimize your experience when you visit our site. Much of this information is not personally identifiable. Once the user closes the browser, the cookie simply terminates. If users reject the cookie, they may still use our site. Cookies also enable us to track and target the interests of our users as they visit different sections of the site.

Most browsers are set to accept cookies. Some web browsers permit you to refuse cookies, or to alert you when cookies are being sent. If you do so, please note that some parts of the services offered by the Institute, such as message boards, may not function properly.

Log Files

An IP address is a number that is assigned to your computer when you are on the Internet. When you request pages from our Website, our servers log your IP address. The Institute employs IP addresses to analyze trends, administer the site, track user movements, and gather broad information for aggregate use. We do not use IP addresses to learn other personally identifiable information, such as name or address. The Institute servers automatically log certain information that the Institute uses for statistical analysis of website traffic. The information is stored as log files on the Seatofthesoul.com server. The log files are regularly collected and analyzed by software to produce visitor trend reports. We use such information to administer our websites and, in the aggregate, to understand which areas of our websites are favorites of our users, which areas need improvement, and what technologies are being used so that we may continually improve our websites.

The information that is collected includes:

  • User’s IP address
  • User’s city
  • User’s state
  • Length of time user stayed on Seatofthesoul.com
  • Where user came into the site
  • Where user left the site
  • Referring site that sent user to Seatofthesoul.com
  • Site the user went to when leaving Seatofthesoul.com
  • Type of browser user is using
  • Search terms user accessed on Seatofthesoul.com

This information is used to determine:

  • Traffic patterns
  • Average visitor session length
  • Number of visitors to certain areas of the site
  • Banner ad click-throughs
  • Tracking results of promotional campaigns
  • Other user trends

Server logs do not contain personally identifiable information on individual users, such as names, addresses, email address, occupation, etc. This type of data will only be collected in forms, product sales, or event registrations on Seatofthesoul.com.

Non-personally identifiable information might include the type of computer, technical information about your means of connection to our Website, such as the operating systems and the Internet service providers utilized, and other similar information.

We may share this aggregate statistical information with our partners and trusted affiliates, but we will not share any individual names, email addresses, personal navigational, or other personal information. Some personal information is kept in confidence with our service providers Infusionsoft and Authorize.net, where secure transmission of confidential user data utilizes SSL-certification on all servers and follows industry-standard and financial-standard best practices.

Security User Information

The Institute takes reasonable steps to protect user information. Only employees who require the information to perform a specific job are granted access to personally identifiable information. The servers used to store personally identifiable information are kept in a secure environment. If you have any questions about the security at any Institute website, you may contact us at info@seatofthesoul.com.

The Institute uses online forms on its websites to collect specific information for product sales and other data collection uses. In cases where private information is collected, such as mailing addresses, phone numbers, work location, credit card numbers, etc., all forms are secured through Secure Socket Layers (SSL) encryption, the most widely accepted and instituted form of data encryption. Of course no transmission over the Internet can be guaranteed to be 100% secure; therefore the user provides the Institute with information at his or her own risk.

In addition to Secure Socket Layer encryption during transmission, the Institute takes these additional precautions with user information:

  • All web servers are protected by managed firewalls.
  • Credit card numbers are encrypted down to the database field level.

The Institute cannot ensure that third-party websites linked from Seatofthesoul.com will provide equivalent security. Users should check with the privacy policies of those websites before submitting any personally identifiable information.

Security Online Transactions

The Institute makes reasonable efforts to ensure that all of the transactions that occur on its Website are secure. All credit card numbers submitted to our Website are encrypted with 128-bit Secure Socket Layer (“SSL”) technology. Any personal information that you submit as part of a financial transaction is also encrypted with SSL technology. The Institute reveals only the last five digits of the user’s credit card number when confirming an order. Of course, Seatofthesoul.com transmits the entire credit card number to the appropriate credit card company during order processing. It is important for the user to protect against unauthorized access to his or her password and to his or her computer. Be sure to sign off when finished using a shared computer, and do not send credit card numbers or other financial or proprietary information via email.

Your peace of mind and security is very important to us. If you do not feel comfortable submitting your personal information online, you can submit such information by calling 541-482-1515.

Security Credit Card Processing

The Institute uses an outside credit card processing company to bill users for goods and services. These companies do not retain, share, store, or use personally identifiable information for any secondary purposes. The Institute partners with other parties to provide specific services such as a secured site for financial transactions. When the user signs up for these services, the Institute will share names, or contact and other information, that is necessary for the third party to provide these services with the permission of the user, which is implied by user’s online submission of such information. These parties are not allowed to use personally identifiable information except for the purpose of providing these services.

The Institute has partnered with Authorize.Net http://www.authorize.net, a leading payment gateway since 1996, to accept credit cards and electronic check payments safely and securely. The Authorize.Net Payment Gateway manages the complex routing of sensitive customer information through electronic check and credit card processing networks. For additional information regarding the privacy of your sensitive cardholder data, please read the Authorize.Net Privacy Policy at http://www.authorize.net/company/privacy/.  Seat of the Soul.com is registered with the Authorize.Net Verified Merchant Seal program.

Information Sharing and Disclosure

Except as set forth in this Privacy Policy or as specifically agreed to by you, the Institute will not disclose any personal information it gathers from you on its websites. We may release personal information to third parties:

  • to comply with valid legal requirements such as a law, regulation, search warrant, subpoena or court order
  • in special cases, such as a physical threat to you or others
  • to enforce this Agreement
  • in connection with a sale or other transfer of the Institute’s business to another legal entity

In the event that we are legally compelled to disclose your personally identifiable information to a third party, we will notify you unless doing so would violate the law or court order.

The Institute may provide to third parties non-personal information that does not allow you to be identified or contacted and that is combined with the non-personal information of other users.

Privacy of Children

The Institute’s website is a general audience website and does not knowingly market to or collect personally identifiable information from children under the age of 18 years old. We understand that young people need special safeguards and privacy protection. We realize that they may not understand all the provisions of our policy or be able to make thoughtful decisions about the choices that are made available to our adult users. We strongly urge all parents to participate in their children’s exploration of the Internet and any online services, and to teach their children about protecting their personal information while online.

We may, at our discretion, allow users under 18 to use or websites with the consent of a parent or guardian, and we may limit access to certain content to users above a specified age. You agree to abide by any such restrictions, and not to help anyone avoid these restrictions.

Access To/Correction of Information

If you would like to review any personal information we have retained about you in our database, please send us an email request for this information at info@seatofthesoul.com. To help us address your request, please specify which information you wish to review.

Once you have reviewed this information, at your request we will correct personal information about you that you state is erroneous. To request such a correction, please send an email to info@seatofthesoul.com. You should be aware, however, that it is not always possible to completely remove or modify information in our databases and servers, although we will always make reasonable efforts to do so upon your request.

Choice/Opt-Out

If at any time you would like to stop receiving information from the Institute or opt-out of a particular feature, you can let us know by selecting the “unsubscribe” link on any emails we send you, which will unsubscribe you automatically, or by sending an email stating your preference to unsubscribe@seatofthesoul.com. To help us address your request, please specify the feature from which you wish to opt out. You should be aware, however, that it is not always possible to completely remove or modify information in our databases and servers, although we will always make reasonable efforts to do so upon your request.

Transfer to the United States

If users are located outside of the United States, please note that any personally identifiable information that they provide will be transferred to the United States. By submitting personally identifying information to the Institute, user consents to this transfer.

Site and Service Updates

From time to time, the Institute performs updates to its system. The Institute will do its best to inform registered site users of such updates. Users are not able to unsubscribe from service announcements, which contain important information about our services. The Institute communicates with the user to provide such information via email.

Your Acceptance of These Terms

By using any Institute website, you signify your acceptance of our Privacy Policy. If you do not agree to this policy, please do not use our websites. Your continued use of our websites following the posting of changes to these terms will mean that you accept those changes.

Comments and Questions

Please email the Institute at info@seatofthesoul.com.